Make use of Cloud services. More effectively

Cloud computing icon

Image via Wikipedia


Cloud and cloud services are the latest buzz words, be it with major organizations, medium businesses, individual developers or ordinary home users. Everyone wants to share and store their documents, media and files on to the cloud. That is because it is simple, you can access it anywhere, gives you centralized storage, providesbackup and most cloud service companies claim that it is exceedingly secure. Many technology evangelists around the world foresee Cloud as the next big thing incomputer technology and predict that it will change the way we work, store, share and connect.

Listed below are few common tips on how an individual or home user can effectively use cloud service.

Backup your documents from Google Docs

Google Docs is the most extensively used online documents storage and sharing cloud service offered by Google. It offers to store, edit, save and share all major document formats commonly in use. Even after the assurance of online reliability from Google, it is safer to keep a backup on your offline storage. Not because Google data centres may crash tomorrow, but simply because your Internet connection may face issues one day and you may need a specific document urgently.

With Google Docs, you can download all your online documents into a zip file and save it offline. It allows a maximum download of only 2GB per zip file.

Open Google Docs and log in using your Google account. Select checkboxes of all or only required documents. Click Actions. Click Download. Choose the respective document formats or proceed with the default selection. Click Download. Wait for the processing to complete, post which it will prompt you to open or save the zipped file. Save it offline.

Backup your documents from Google Docs

Listen to music from Dropbox

Dropbox is fabulously good for storing and sharing any kind of files over the Internet. You can even store your music collection on Dropbox. These music files can also be played online via DropTunes service.

If you do not have any music files in your Dropbox, upload few from your hard drive. I uploaded a track by Enrique Iglesias.

Listen to music from Dropbox 1

Now, go to DropTunes and log in with your Dropbox credentials only. Navigate to the folder where your music files are stored. It will list all music files with a Playnext to each one. Click the respective Play button to play that track online.

Listen to music from Dropbox 2

Sync My Documents on your Windows to Dropbox

The My Documents directory on Windows acts as a primary document storage directory for most of us. Isn’t that the sole purpose Microsoft created it in the very first place? I think yes.

You can sync your My Documents directory to Dropbox. Therefore, anything you store, move or delete within My Documents will automatically synchronize with Dropbox. You should have the Dropbox client installed on your computer and a Dropbox directory already set.

Right click on My Documents and select Properties. Click on Location tab. Click the Move button and choose the already set Dropbox directory. Click Select Folder. Click Apply and then OK. Your My Documents directory is now synced with Dropbox.

Note: My Documents directory in Windows 7 may be found under the directory with your Windows Username (commonly placed on the desktop).

Sync My Documents on your Windows to Dropbox

How do you play around with Cloud services?

Microsoft office 365 – Office in the cloud



Say hello to the next generation of cloud power services. You now have the power to enable your people to work from virtually anywhere, anytime, and on any device with simple, familiar collaboration and communication solutions – all backed by the proven security and guaranteed reliability you expect from Microsoft. Office 365 is the evolution of Microsoft Online Services, which has more than 40 million users in businesses worldwide.

Office 365 is the evolution of Microsoft Online Services, which has more than 40 million users in businesses worldwide. Learn more about how Microsoft Office 365 would work for you.

Cloud powers

Productivity and Collaboration

Office 365 helps connect people in new ways. Users get all the productivity benefits of Microsoft Office along with the power of cloud services. Work together in real time, both inside and outside your organisation. See other users’ availability and make it easier to stay connected and take advantage of social networking capabilities to tap into the knowledge base of your organisation.*

Access Anywhere

With Office 365 your people can more securely reach the information they need – including email, documents, contacts, and calendars – in the office or on the go. That means having a virtual office, virtually anywhere.

PC, Phone, Browser

Office 365 is designed to work with the software, devices, phones, and browsers already in your arsenal. This gives your workers the power to access information and stay productive across all means of access while maintaining security and still keeping your existing business applications.

Works with what you know

With Office 365 there is no need for you or your staff to learn new software and different tools. It’s the same Microsoft Outlook and Microsoft Office applications you use every day – now powered by and working seamlessly with Microsoft cloud services.*

*Requires subscription to Office 365 for Enterprises.

Cloud concerns

Security & Reliability

We know security is top of mind when it comes to cloud computing. That’s why Office 365 was built from the ground up for reliability, availability, and performance. Our proven service is powered by the same Microsoft email and business collaboration products that businesses have been using for decades.

– Financially-backed, guaranteed 99.9% uptime Service Level Agreement (SLA)

– Always-up-to-date antivirus and anti-spam solutions to protect email

– Safeguarded data with geo-redundant, enterprise-grade reliability and disaster recovery with multiple datacenters and automatic failovers

– Best-of-breed data centers with SAS 70 and ISO 27001 certification

IT Control & Efficiency

You need to get the most from your technology. You also need to ensure the right level of technology is available to all your staff along with the ability to adjust to meet cyclical demands. Office 365 delivers interoperable cloud services to fit your organisation’s unique needs. You have the latest updates to Office Professional Plus, Exchange Online, SharePoint Online, and Lync Online, so you deliver the latest productivity tools to your staff without having to buy new hardware and software or pay for maintenance and configurations.

– 24/7 IT-level phone support when you need it*
– Migration tools that help you get your users up and running fast and easy
– No more server patching, updating, or upgrading – Office 365 takes care of it
– Variable pricing options for accurate forecasting of IT expenditures and predictable annual costs

*Requires subscription to Office 365 for Enterprises.

Microsoft advantage

Microsoft knows business productivity. For over 20 years, we’ve been providing customers with solutions that simplify the way people communicate, share expertise, gain business insight and find information. We help make sure your people get the best productivity experience across the PC, phone, and browser for the way they work today—and the way they’ll work in the future.

Here’s how we’re different. Microsoft delivers a holistic business productivity approach to meet your ever-changing business demands. Our infrastructure gives the choice and control you need to respond to evolving business needs. You can choose from on-premise, online services, or hybrid solutions. And, because our solutions are built to work together—not as an isolated set of applications—they’ll help you make the most of your assets and eliminate costly redundancies.

To learn more, go to